Section 13: Further reading and online resources

This is just a small selection of the resources that are available, but should act as a starting point for many topics.

Organisation and Governance

The National Archives: Running Your Organisation https://www.nationalarchives.gov.uk/archives-sector/advice-and-guidance/running-your-organisation/ 

Community Archives and Heritage Group: Your organisation: objectives, people and buildings https://www.communityarchives.org.uk/content/resource/your-organisation-objectives-people-and-buildings

Setting up a charity (Charity Commission) https://www.gov.uk/government/publications/setting-up-a-charity-model-governing-documents and https://www.gov.uk/guidance/how-to-set-up-a-charity-cc21a

Collections

The National Archives, general advice on managing your collectionhttps://www.nationalarchives.gov.uk/archives-sector/advice-and-guidance/managing-your-collection/

General

The National Archives, general advice on managing your collection https://www.nationalarchives.gov.uk/archives-sector/advice-and-guidance/managing-your-collection/

The National Archives: Archive Service Accreditation Guidance, https://www.nationalarchives.gov.uk/documents/archives/archive-service-accreditation-standard-june-2018.pdf

Business Archives Council: Managing your archives https://www.managingbusinessarchives.co.uk/getting_started/setting_up_an_inhouse_archive/

Archives and Records Association Best Practice Guidelines https://www.archives.org.uk/publications/best-practice-guidelines.html

Community Archives and Heritage Group: Managing your collections https://www.communityarchives.org.uk/content/resource/managing-your-collections

AIM [Association of Independent Museums] Success Guides: Successfully Managing Archives in Museums https://www.aim-museums.co.uk/wp-content/uploads/2017/03/Successfully-Managing-Archives-in-Museums-Basic-Interventive-Conservation-2017.pdf

Norfolk Record Office Community Archives Toolkit advice on Collections Management https://www.archives.norfolk.gov.uk/community-archives/collections-management

Resources prepared for the West Yorkshire Archive Service: Community Archive Accreditation Scheme http://nowthen.org/assets/files/accreditation/CAA_Scheme.pdf  , http://nowthen.php5.truth.posiweb.net/accreditation   and  http://nowthen.php5.truth.posiweb.net/resources

Campaign for Voluntary Sector Archives, Archiving for Voluntary Organisations: Draft Guidance March 2017 https://www.voluntarysectorarchives.org.uk/wp-content/uploads/2012/10/Draft-Guidance-02-March-2017-version.docx

Selecting Records for your Archives

The National Archives, What to keep and why https://nationalarchives.gov.uk/documents/archives/what-to-keep-and-why.pdf

The National Archives, Deaccessioning and Disposal https://www.nationalarchives.gov.uk/documents/Deaccessioning-and-disposal-guide.pdf

The National Archives: Management Framework for Retention and Transfer Charity Records and Archives – relevant to all voluntary organisations

Records Management in Charities: A Toolkit for Improvement (revised 2019) http://www.voluntarysectorarchives.org.uk/wp-content/uploads/2017/06/records-management-in-charities-9.pdf

Cataloguing

The National Archives advice https://www.nationalarchives.gov.uk/archives-sector/advice-and-guidance/managing-your-collection/developing-collections/cataloguing-archive-collections/

The National Archives advice on using volunteers for cataloguing projects https://www.nationalarchives.gov.uk/documents/volunteer-cataloguing-in-archives.pdf

Community Archives and Heritage Group: Cataloguing guidelines for community archives https://www.communityarchives.org.uk/content/resource/cataloguing-guidelines

Norfolk Record Office Community Archives Toolkit guidance on cataloguing https://www.archives.norfolk.gov.uk/community-archives/cataloguing

The National Archives Manage Your Collections offers a means of making completed catalogues available on the Discovery database https://www.nationalarchives.gov.uk/archives-sector/advice-and-guidance/managing-your-collection/manage-your-collections-in-discovery/

Advice on contributing catalogue information to The Archives Hub https://archiveshub.jisc.ac.uk/contributing/

Collections Care, Storage, Preservation and Disaster Planning

The National Archives guidance https://www.nationalarchives.gov.uk/archives-sector/advice-and-guidance/managing-your-collection/caring-for-archives/

British Library Collection Care Guidance https://www.bl.uk/aboutus/stratpolprog/collectioncare/publications/booklets/index.html 

British Library downloadable Preservation Guides https://www.bl.uk/conservation/guides

Benchmarks 3.0 Conservation Planning for Archives, Libraries and Museums http://www.ncs.org.uk/benchmarks3.php

Norfolk Record Office Community Archives Toolkit guidance on preservation https://www.archives.norfolk.gov.uk/community-archives/preservation

Wellcome Library example of a Preservation Policy https://wellcomelibrary.org/what-we-do/library-strategy-and-policy/preservation-policy/

The National Archives: Protecting archives and manuscripts against disasters

London Fire Brigade: Emergency Response and Salvage Plans for heritage buildings, including template documents for a salvage plan https://www.london-fire.gov.uk/safety/property-management/fire-safety-in-heritage-and-historical-buildings/emergency-response-and-salvage-plans-for-heritage-buildings/

Historic England: Writing an Emergency Response Plan, with templates https://historicengland.org.uk/advice/technical-advice/emergency-and-fire/response-plans/

United States National Archives and Records Administration links to advice on salvage procedures https://www.archives.gov/preservation/disaster-response/salvage-procedures.html

Collection Development and Collecting Policies

Collection Development guidance https://www.nationalarchives.gov.uk/archives-sector/advice-and-guidance/managing-your-collection/developing-collections/collection-development/

Access and Activities

Community Archives and Heritage Group: Making your collections accessible https://www.communityarchives.org.uk/content/resource/making-your-collections-accessible

Archives and Records Association Archives for Education and Learning Section resources https://www.archives.org.uk/images/ALES/ALES_Useful_Links_and_Resources_2019.pdf

Norfolk Record Office Community Archives Toolkit, advice on interpretive planning https://www.archives.norfolk.gov.uk/community-archives/interpretive-planning

Digital Records and Digitisation

The National Archives, Digitisation guidance https://www.nationalarchives.gov.uk/documents/information-management/digitisation-at-the-national-archives.pdf [later sections are very technical but the early sections contain useful general advice]

Hampshire Archives Go Live! Digitising your Archives https://www.hants.gov.uk/librariesandarchives/archives/community-archives/digitising-archives

Norfolk Record Office, Community Archives Toolkit guidance on digitisation https://www.archives.norfolk.gov.uk/community-archives/digitisation

The National Archives: Basic digital preservation guidance https://www.nationalarchives.gov.uk/documents/archives/digital-preservation-guidance-how-to-look-after-arts-records.pdf

The National Archives: Preserving digital collections https://www.nationalarchives.gov.uk/archives-sector/advice-and-guidance/managing-your-collection/preserving-digital-collections/

The National Archives, Plugged In, Powered Up strategy, and digital preservation workflows https://www.nationalarchives.gov.uk/archives-sector/projects-and-programmes/plugged-in-powered-up/

Tim Gollins, “Parsimonious (cheap) digital preservation at The National Archives”

The National Archives: Web Archiving guidance https://nationalarchives.gov.uk/documents/information-management/web-archiving-guidance.pdf

OCLC Research: You’ve Got to Walk Before You Can Run: First Steps for Managing Born-Digital Content Received on Physical Media https://www.oclc.org/content/dam/research/publications/library/2012/2012-06.pdf

Digital Preservation Coalition (DPC), Digital preservation handbook https://dpconline.org/handbook and interactive decision tree https://www.dpconline.org/pages/handbook/dec-tree-select.html

Community Archives and Heritage Group: Digital preservation for community archives https://www.communityarchives.org.uk/content/resource/digital-preservation-community-archive

The Tate’s archives and access toolkit https://www.tate.org.uk/art/archive/archives-access-toolkit

The Paradigm Project (Personal Archives Accessible in Digital Media) http://www.paradigm.ac.uk

Council on Library and Information Resources’ report Born Digital: Guidance for Donors, Dealers, and Archival Repositories https://www.clir.org/pubs/reports/pub159/

Gloucestershire Archives example of a Digital Preservation Policy https://www.gloucestershire.gov.uk/media/1881/digital-preservation-policy-2018-v31.pdf

National Digital Stewardship Alliance [NDSA] Levels of Digital Preservation https://ndsa.org/activities/levels-of-digital-preservation/

Religious Archives Group: Care of Modern Media https://religiousarchivesgroup.files.wordpress.com/2020/02/section-3-modern-media.pdf

Oral History

Oral History Society Advice on getting started https://www.ohs.org.uk/advice/getting-started/

Open University Building on History project advice https://www.open.ac.uk/arts/research/religion-in-london/oral-history-guide

Norfolk Record Office Community Archives Toolkit, guidance on oral history https://www.archives.norfolk.gov.uk/community-archives/oral-history

Film and Video

Community Archives and Heritage Group: Film and videotape and the community archive https://www.communityarchives.org.uk/content/resource/film-and-videotape-and-the-community-archive-2

Film Archives UK links to guidance http://www.filmarchives.org.uk/information/guidance/

British Film Institute Moving Image Collections: Guidance Notes, 2004 http://www.filmarchives.org.uk/wp-content/uploads/2013/03/guidancenotes.pdf

D. M. Lee, Film & Sound Archives in Non-specialist Repositories, Society of Archivists, UK, revised version, 2009 http://www.filmarchives.org.uk/wp-content/uploads/2013/10/non-specialist-repositories.pdf

The Film Preservation Guide, The Basics for Archives, Libraries, and Museums, National Film Preservation Foundation, USA, 2004 https://www.filmpreservation.org/preservation-basics/the-film-preservation-guide

Religious Archives Group: Care of Modern Media https://religiousarchivesgroup.files.wordpress.com/2020/02/section-3-modern-media.pdf

International Federation of Film Archives: FIAF Moving Image Cataloguing Manual https://www.fiafnet.org/images/tinyUpload/E-Resources/Commission-And-PIP-Resources/CDC-resources/20160920%20Fiaf%20Manual-WEB.pdf

Legal Aspects and Ethics

Legislation relating to the Archives sector https://www.nationalarchives.gov.uk/archives-sector/legislation/

Community Archives and Heritage Group: Community archives and GDPR https://www.communityarchives.org.uk/content/resource/community-archives-gdpr

Archives and Records Association Code of Ethics https://www.archives.org.uk/images/ARA_Board/ARA_Code_of_Ethics_final_2016.pdf

Copyright for Archivists and Records Managers by Tim Padfield, 6th edition, 2019.

The National Archives Copyright information https://www.nationalarchives.gov.uk/documents/information-management/copyright-related-rights.pdf

Copyright guidance from the government’s Intellectual Property Office https://www.gov.uk/topic/intellectual-property/copyright

Naomi Korn Associates copyright guidance and resources https://naomikorn.com/resources/ 

Copyrightuser.org, an independent online resource aimed at making UK Copyright Law accessible to creators, media professionals, entrepreneurs, students, and members of the public https://www.copyrightuser.org/

Oral History Society Advice on legal and ethical issues https://www.ohs.org.uk/advice/ethical-and-legal/

Wellcome Library policy on Access to Personal Data (Jan 2019) https://wellcomelibrary.org/content/documents/policy-documents/access-to-personal-data.pdf

The National Archives GDPR Advice and Frequently Asked Questions https://www.nationalarchives.gov.uk/archives-sector/legislation/archives-data-protection-law-uk/

Information Commissioner’s Office https://ico.org.uk/

Information Commissioner’s Office Data Protection self assessment toolkit https://ico.org.uk/for-organisations/data-protection-self-assessment/    

Fundraising

The National Archives general advice on fundraising https://www.nationalarchives.gov.uk/archives-sector/finding-funding/

Archives Revealed: Cataloguing Grants and Scoping Grants, administered by The National Archives https://www.nationalarchives.gov.uk/archives-sector/finding-funding/archives-revealed/ 

National Lottery Heritage Fund [NLHF] https://www.heritagefund.org.uk/

National Manuscripts Conservation Trust [NMCT] for conservation grants https://www.nmct.co.uk

Community Archives and Heritage Group: help with finding funding https://www.communityarchives.org.uk/content/resource/help-with-finding-funding

The Heritage Alliance and the Architectural Heritage Fund, the Heritage Funding Directory is a free guide to financial and other support for anyone undertaking UK related heritage projectshttps://www.heritagefundingdirectoryuk.org/# 

The Heritage Alliance’s Giving to Heritage training programme for fundraisers in the heritage sector https://www.theheritagealliance.org.uk/gth/?page_id=1398 This ended in 2017, over 30 recorded webinars are still available to watch on the website

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